Our Constitution

As Amended by the Congregation Annual Meeting, November 22, 2014

CONSTITUTION

FOR

CHRIST THE SERVANT LUTHERAN CHURCH

CONWAY, SOUTH CAROLINA

PREAMBLE

We, baptized members of the Church of Christ, responding in faith to the call of the Holy Spirit through the Gospel, desiring to unite together to preach the Word, administer the sacraments, and carry out God’s mission, do hereby adopt this constitution and solemnly pledge ourselves to be governed by its provisions. In the name of the Father and of the Son and of the Holy Spirit.

Chapter 1.

NAME AND INCORPORATION

C1.01. The name of this congregation shall be Christ the Servant Lutheran Church.

C1.02. For the purpose of this constitution and the accompanying bylaws, Christ the Servant Congregation is hereinafter designated as “this congregation”.

C1.03 This congregation shall be incorporated under the laws of the State of South Carolina.

Cl.04. The seal of the congregation presents the inscription: Christ the Servant Lutheran Church, Conway, South Carolina, 1986, and our logo of a pitcher, basin and towel.

Chapter 2.

CONFESSION OF FAITH

C2.01. This congregation confesses the Triune God, Father, Son and Holy Spirit.

C2.02. This congregation confesses Jesus Christ as Lord and Savior and the Gospel as the power of God for the salvation of all who believe:

a. Jesus Christ is the Word of God incarnate, through whom everything was made and through whose life, death and resurrection God fashions a new creation.

b. The proclamation of God’s message to us as both Law and Gospel is the Word of God, revealing judgment and mercy through word and deed, beginning with the Word in creation, continuing in the history of Israel, and centering in all its fullness in the person and work of Jesus Christ.

c. The canonical Scriptures of the Old and New Testaments are the written Word of

God, inspired by God’s Spirit speaking through their authors, they record and announce God’s revelation centering in Jesus Christ. Through them God’s Spirit speaks to us to create and sustain Christian faith and fellowship for service in the world.

C2.03. This congregation accepts the canonical Scriptures of the Old and New Testaments as the inspired Word of God and the authoritative source and norm of its proclamation, faith and life.

C2.04. This congregation accepts the Apostles’, Nicene, and Athanasian Creeds as true declarations of the faith of this congregation.

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C2.05. This congregation accepts the Unaltered Augsburg Confession as a true witness to the Gospel, acknowledging as one with it in faith and doctrine all churches that likewise accept the teachings of the Unaltered Augsburg Confession.

C2.06. This congregation accepts the other confessional writings in the Book of Concord, namely, the Apology of the Augsburg Confession, the Smalcald Articles and the Treatise, the Small Catechism, the Large Catechism, and the Formula of Concord, as further valid interpretations of the faith of the Church.

C2.07. This congregation confesses the Gospel, recorded in the Holy Scriptures and confessed in the ecumenical creeds and Lutheran confessional writings, as the power of God to create and sustain the Church for God’s mission in the world.

Chapter 3.

NATURE OF THE CHURCH

C3.01. All power in the Church belongs to our Lord Jesus Christ, its head. All actions of this congregation are to be carried out under his rule and authority.

C3.02. The Church exists both as an inclusive fellowship and as local congregations gathered for worship and Christian service. Congregations find their fulfillment in the universal community of the Church, and the universal Church exists in and through congregations.

Chapter 4.

STATEMENT OF PURPOSE

C4.01. The Church is a people created by God in Christ, empowered by the Holy Spirit, called and sent to bear witness to God’s creative, redeeming, and sanctifying activity in the world.

C4.02. To participate in God’s mission, this congregation as a part of the Church shall:

a. Worship God in proclamation of the Word and administration of the sacraments and through lives of prayer, praise, thanksgiving, witness, and service.

b. Proclaim God’s saving Gospel of justification by grace for Christ’s sake through faith alone, according to the apostolic witness in the Holy Scripture, preserving and transmitting the Gospel faithfully to future generations.

c. Carry out Christ’s Great Commission by reaching out to all people to bring them to faith in Christ and by doing all ministry with a global awareness consistent with the understanding of God as Creator, Redeemer, and Sanctifier of all.

d. Serve in response to God’s love to meet human needs, caring for the sick and the aged, advocating dignity and justice for all people, working for peace and reconciliation among the nations, and standing with the poor and powerless, and committing itself to their needs.

e. Nurture its members in the Word of God so as to grow in faith and hope and love, to see daily life as the primary setting for the exercise of their Christian calling, and to use the gifts of the Spirit for their life together and for their calling in the world.

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f. Manifest the unity given to the people of God by living together in the love of Christ and by joining with other Christians in prayer and action to express and preserve the unity which the Spirit gives.

C4.03. To fulfill these purposes, this congregation shall:

a. Provide services of worship at which the Word of God is preached and the sacraments are administered.

b. Provide pastoral care and assist all members to participate in this ministry.

c. Challenge, equip, and support all members in carrying out their calling in their daily lives and in their congregation.

d. Teach the Word of God.

e. Witness to the reconciling Word of God in Christ, reaching out to all people.

f. Respond to human need, work for justice and peace, care for the sick and the suffering, and participate responsibly in society.

g. Motivate its members to provide financial support for the congregation’s ministry.

h. Foster and participate in interdependent relationships with other congregations.

C4.04. This congregation shall develop an organizational structure to be described in the bylaws. The Congregation Council shall prepare descriptions of the responsibilities of each committee, task force, or other organizational groups and shall review their actions. (Such descriptions shall be contained in continuing resolutions in the section on the Congregation Council.)

C4.05. This congregation shall, from time to time, adopt a mission statement which will provide specific direction for its programs.

Chapter 5.

POWERS OF THE CONGREGATION

C5.01. The powers of this congregation are those necessary to fulfill its purpose.

C5.02. The powers of this congregation are vested in the Congregation Meeting called and conducted as provided in this constitution and bylaws.

C5.03.  Only such authority as is delegated to the Congregation Council or other organizational units in this congregation’s governing documents is recognized. All remaining authority is retained by the congregation. The congregation is authorized to:

a. call or terminate a call of a pastor as provided in Chapter 8;

b. approve the annual budget;

c. acquire real and personal property by gift, devise, purchase, or other lawful means;

d. hold title to and use its property for any and all activities consistent with its purpose;

e. sell, mortgage, lease, transfer, or otherwise dispose of its property by any lawful means;

f. elect the Congregation Council and require it to carry out its duties in accordance with the constitution, bylaws and continuing resolutions.

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C5.04. This congregation, or Congregation council, may choose from the congregation’s voting members laypersons to represent it at meetings of any conference or association of which it is a member.

Chapter 6

CHURCH AFFILIATION

C6.01. This congregation shall be a member of LCMC, Lutheran Congregations in Mission for Christ.

C6.02. This congregation accepts the Confession of Faith and agrees to the purposes of LCMC and shall act in accordance with them.

C6.03. This congregation acknowledges its relationship with LCMC in which:

a. This congregation agrees to be responsible for its life as a Christian community.

b. This congregation pledges its financial support and participation in the life and mission of LCMC.

c. This congregation agrees to seek the advice and counsel and call pastoral  leadership from the clergy rosters of the LCMC as available.

Chapter 7

MEMBERSHIP

C7.01. Members of this congregation shall be those baptized persons on the roll of this congregation at the time that this constitution is adopted and those who are admitted thereafter and who have declared and maintain their membership in accordance with the provisions of this constitution and its bylaws.

C7.02. Members shall be classified as follows:

a. BAPTIZED members are those persons who have been received by the Sacrament of Holy Baptism in this congregation, or, having been previously baptized in the name of the Triune God, have been received by certificate of transfer from other Lutheran congregations or by affirmation of faith.

b. CONFIRMED members are baptized persons who have been confirmed in this congregation, those who have been received by adult baptism or by transfer as confirmed members from other Lutheran congregations, or baptized persons received by affirmation of faith.

c. VOTING members are confirmed members. Such confirmed members shall have communed and made a contribution of record during the current or preceding year.

d. ASSOCIATE members are persons holding membership in other Lutheran [Christian] congregations who wish to retain such membership but desire to participate in the life and mission of this congregation. They have all the privileges and duties of membership except voting rights and eligibility for elected offices or membership on the Congregation Council of this congregation.

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C7.03. It shall be the privilege and duty of members of this congregation to:

a. make regular use of the means of grace, both Word and sacrament;

b. live a Christian life in accordance with the Word of God and the teachings of the Lutheran church; and

c. support the work of this congregation through contributions of their time, abilities, and financial support as biblical stewards.

C7.04. Membership in this congregation shall be terminated by any of the following:

a. death;

b. resignation;

c. transfer or release;

d. disciplinary action by the Congregation Council; or

e. removal from the roll due to inactivity as defined in the bylaws.

Such persons who have been removed from the roll of members shall remain persons for whom the church has a continuing pastoral concern.

Chapter 8.

THE PASTOR

C8.01. Authority to call a pastor shall be in this congregation by at least a two-thirds majority ballot vote of members present and voting at a meeting regularly called for that purpose.  Before a call is issued, the officers, or a call committee shall seek the advice and assistance of LCMC as available.

C8.02. Consistent with the faith and practice of the Lutheran Church and LCMC

a. Every ordained minister shall:

1. preach the Word;

2. administer the sacraments;

3. conduct public worship;

4. provide pastoral care; and

5. speak publicly to the world in solidarity with the poor and oppressed, calling for justice and proclaiming God’s love for the world.

b. Each ordained minister with a congregational call shall, within the congregation:

1. offer instruction, confirm, marry, visit the sick and distressed, and bury the dead;

2. spiritually supervise all schools and organizations of this congregation;

3. install regularly elected members of the Congregation Council; and

4. with the council, administer discipline.

c. Every pastor shall:

1. strive to extend the Kingdom of God in the community, in the nation, and abroad;

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2. seek out and encourage qualified persons to prepare for the ministry of the Gospel;

3. impart knowledge of this church and its wider ministry through distribution of its periodicals and other publications.

C8.03. The specific duties of the pastor, compensation and other matters pertaining to the service of the pastor shall be included in a letter of call.

C8.04. a. The call of the congregation, when accepted by a pastor, shall constitute a continuing mutual relationship and commitment, which, except in the case of the death of the pastor, shall be terminated only for the following reasons:

1. mutual agreement to terminate the call or the completion of a call for a specific term;

2. resignation of the pastor, which shall become effective, unless otherwise agreed, 30 days after the date on which it was submitted;

3. inability to conduct the pastoral office effectively in the congregation in view of local conditions, without reflection on the competence or the moral and spiritual character of the pastor;

4. the physical or mental incapacity of the pastor;

5. disqualification of the pastor through discipline on grounds of doctrine, morality, or continued neglect of duty.

b. In case of alleged physical or mental incapacity of the pastor, competent medical evidence shall be obtained. When such disability is evident, the Congregation Council, with the advice of a committee of two ordained Lutheran ministers and one layperson, shall declare the pastorate vacant.  Upon the restoration of a disabled pastor to health, the congregation, through its Council and the committee, shall take steps to enable the pastor to resume the ministry, either in the congregation last served or another field of labor.

c. In the case of alleged local difficulties which imperil the effective functioning of the congregation, all concerned persons shall be heard, after which the Congregation Council, together with the committee described in C8.04.b, shall decide on the course of action to be recommended to the pastor and the congregation. If they agree to carry out such recommendations, no further action shall be taken. If either party fails to assent, the congregation may dismiss the pastor by a majority vote of the voting members present at a regularly called meeting.

 C8.05.  At a time of pastoral vacancy, an interim pastor may be appointed with the Consent of this congregation or the Congregation Council.

C8.06. During the period of service, an interim pastor shall have the rights and duties in the congregation of a regularly called pastor and may delegate the same in part to a supply pastor with the consent of this congregation or Congregation Council.

The interim pastor and any ordained pastor providing assistance shall refrain from exerting influence in the selection of a pastor.

C8.07. This congregation shall make satisfactory settlement of all financial obligations to a former pastor before calling a successor. A pastor shall make satisfactory settlement of all financial obligations to this congregation.

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C8.08.  When a pastor is called to serve in company with another pastor or pastors, the privileges and responsibilities of each pastor shall be specified in documents to accompany the call and to be drafted in consultation involving the pastors, and the Congregation Council. As occasion requires, the documents may be revised through a similar consultation.

C8.09. The congregation may depart from C8.04.a. and call a pastor for a specific term.

Details of such calls shall be in writing setting forth the purpose and conditions involved. Prior to the completion of a term, the pastor shall meet with representatives of the congregation for a review of the call. (Such a call may also be terminated before its expiration in accordance with the provisions of C8.04.a.)

C8.10. The pastor shall keep accurate parochial records of all baptisms, confirmations, marriages, burials, communicants, members received, members dismissed, or members excluded from the congregation, and shall submit a summary of such statistics annually to the congregation council.

C8.11. The pastor shall become a member of the congregation that has extended the letter of call. In a parish of multiple congregations, the pastor shall hold membership in one of the congregations.

Chapter 9.

CONGREGATION MEETING

C9.01.  The annual meeting of this congregation shall be held at a time specified in the bylaws.

C9.02. A special Congregation meeting may be called by the pastor, the Congregation Council, or the president of this congregation, and shall be called at the written request of one-tenth of the voting members. The call for each special meeting shall specify the purpose for which it is to be held and no other business shall be transacted.

C9.03. Notice of all meetings of this congregation shall be given at the services of worship on the preceding two consecutive Sundays and/or by mail to all voting Member at least 10 days in advance of the date of the meeting. The posting of such notice in the regular mail, with the regular postage affixed or paid, sent to the last known address of such members shall be sufficient.

C9.04. Twenty-five percent (25%) of voting members shall constitute a quorum.  

C9.05. Voting by proxy, by cumulative voting, or by absentee ballot shall not be permitted. 

C9.06. All actions by the congregation shall be by majority vote except as otherwise provided in this constitution.

C9.07. Robert’s Rules of Order, latest edition, shall govern parliamentary procedure of all meetings of this congregation.

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Chapter 10.

OFFICERS

C10.01.The officers of this congregation shall be a president, vice-president, secretary, treasurer, and financial secretary.

a. Duties of the officers shall be specified in the bylaws.

b. The officers shall be voting members of the congregation.

c. Officers of this congregation shall serve similar offices of the Congregation Council. The president, vice-president and secretary shall be selected from the elected membership of the Congregation Council.

d. The other officers, if not members of the Congregation Council, shall be accorded the privilege of voice without vote in the meetings of the Congregation Council.

C10.02. The officers shall be elected by the Congregation Council by written ballot and shall serve for one year. The term shall begin on January first and end on December thirty-first.

C10.03. No officer shall hold more than one office at a time. The president, vice- president, and secretary shall not be eligible to serve more than two consecutive one-year terms in the same office; the treasurer and financial secretary shall serve one year terms at the discretion of the Congregation Council.

Chapter 11.

CONGREGATION COUNCIL

C11.01.The voting membership of the Congregation Council shall consist of the twelve (12) elected lay members of the congregation as specified in the bylaws. Additionally, the Congregation Council may include a Youth representative as provided for and defined in the bylaws. 

A member’s place on Congregation Council shall be declared vacant if the member a) ceases to be a voting member of this congregation or b) is absent from four successive regular meetings of the Congregation Council.

C11.02. The members of the Congregation Council shall be elected by written ballot at the annual meeting of the congregation. Their term of office shall be for two years with the term beginning on January 1 and ending on December 31. Such members shall be eligible to serve no more than four years consecutively.

C11.03. Newly elected Council Members shall be installed at worship the Sunday following their election, or as soon thereafter as convenient.

C11.04. Should a member’s place on the Congregation Council be declared vacant, the Congregation Council shall appoint the person with the next highest vote from the previous election. If there are no remaining candidates, then the Congregation Council shall elect, by majority vote, a successor for the remainder of the vacant term.

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C11.05. The Congregation Council shall have general oversight of the life and activities of this congregation, and in particular its worship life, to the end that everything be done in accordance with the Word of God. The duties of the Congregation Council shall include the following:

a. To lead this congregation in stating its mission, to do long-range planning, to set goals and priorities, and to evaluate its activities in light of its mission and goals.

b. To seek to involve all members of this congregation in worship, learning, witness, service and support.

c. To oversee and provide for the administration of this congregation to enable it to fulfill its functions and perform its mission.

d. To maintain supportive relationships with the pastor(s) and staff and help them annually to evaluate the fulfillment of their calling, appointment or employment.

e. To be examples individually and corporately of the style of life and ministry expected of all baptized persons.

f. To promote a congregational climate of peace and goodwill and as differences and conflicts arise, to endeavor to foster mutual understanding.

g. To arrange for pastoral service during the sickness or absence of the pastor.

C11.06. The Congregation Council shall be responsible for the financial and property matters of this congregation.

a. The Congregation Council shall be the board of trustees of this congregation, and as such shall be responsible for maintaining and protecting its property and the management of its business and fiscal affairs. It shall have the powers and be subject to the obligations that pertain to such boards under the laws of the State of South Carolina, except as otherwise provided herein.

b. The Congregation Council shall not have the authority to buy, sell, or encumber real property unless specifically authorized to do so by a meeting of the congregation.

c. The Congregation Council may enter into contracts of up to 2% of the total budget for items not included in the budget.

d. The Congregation Council shall prepare an annual budget for adoption by this congregation, shall supervise the expenditure of funds in accordance therewith following its adoption, and may incur obligations more than 2% of the total budget in excess of the anticipated receipts only after approval by a Congregation Meeting. The budget shall include this congregation’s support for LCMC. 

e. The Congregation Council shall ascertain that the financial affairs of this congregation are being conducted efficiently, giving particular attention to the prompt payment of all obligations and to the regular forwarding of benevolence monies.

f. The Congregation Council shall be responsible for this congregation’s investments and its total insurance program.

C11.07. The Congregation Council shall see that the provisions of this constitution and its bylaws and the continuing resolutions are carried out.

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C11.08. The Congregation Council shall provide for an annual review of the membership roster.

C11.09. The Congregation Council shall be responsible for the appointment and supervision of the salaried lay workers of this congregation.

C11.10. The Congregation Council shall submit a comprehensive report to the congregation at the annual meeting.

C11.11. The Congregation Council shall normally meet once a month. Special meetings may be called by the pastor, the president or vice-president, and shall be called at the request of at least one-half of its members. Notice of each special meeting shall be given to all who are entitled to be present.

C11.12. A quorum for the transaction of business shall consist of a majority of the members of the Congregation Council

C11.13. Additional responsibilities of the Congregation Council are specified in the Continuing Resolutions.

C11.14. Robert’s Rules of Order, latest edition, shall govern parliamentary procedure of all meetings of this council.

Chapter 12.

CONGREGATION COMMITTEES

C12.01. The officers of this congregation shall constitute the Executive Committee.

C12.02. A Nominating Committee of four voting members of this congregation, two of whom, if possible, shall be outgoing members of the Congregation Council not eligible for reelection, shall be elected each year by the Congregation Council at their August meeting. Members of the Nominating Committee are not eligible for consecutive reelection.

C12.03. An Audit Committee of two voting members shall be elected by the Congregation Council. Audit Committee members shall not be members of the Congregation Council or an officer of the congregation. Term of office will be one year. Members shall be eligible for reelection.

C12.04. When notification of a pastoral vacancy occurs, a Call Committee of seven voting members shall be appointed by the congregation council.  No more than 50% of the call committee shall be made up of the congregation council members.  Term of office will terminate at installation of the newly called pastor.

C12.05. Other congregation committees may be formed as the need arises, by decision of the Congregation Council.

C12.06. Duties of the congregation committees shall be specified in the Continuing Resolutions.

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Chapter 13.

ORGANIZATIONS WITHIN THE CONGREGATION

C13.01. All organizations within this congregation shall exist to aid it in ministering to the members of this congregation and to all persons who can be reached with the Gospel of Christ. As outgrowths and expressions of this congregation’s life, the organizations are subject to its oversight and direction. This congregation at its annual meeting shall determine their policies, guide their activities and receive reports concerning their membership, work and finances.

C13.02.Special interest groups may be organized only after authorization has been given by the Congregation Council.

Chapter 14.

DISCIPLINE OF MEMBERS

C14.01. Denial of the Christian faith as described in this constitution, conduct grossly unbecoming a member of the Church of Christ, or persistent trouble-making in this congregation are sufficient cause for discipline of a member. Prior to disciplinary action, reconciliation will be attempted following Matthew 18:15-17, proceeding through these successive steps: a) private admonition by the pastor, b) admonition by the pastor in the presence of two or three witnesses and c) citation to appear before the Congregation Council.

C14.02.  A member charged with the offense shall appear before the Congregation Council after having received a written notice, specifying the exact charges that have been made against the member, at least 10 days prior to the meeting.

C14.03. Members of the Congregation Council who participate in the preparation of the written charges or who present evidence or testimony in the hearing before the Congregation Council are disqualified from voting upon the question of the guilt of the accused member.   Should the allegations be sustained by a two-thirds majority vote of the members of the Congregation Council, who are not disqualified but who are present and voting, and renewed admonition prove ineffectual, the council shall impose one of the following disciplinary actions:

a. censure before the Council or Congregation;

b. suspension from membership for a definite period of time; or

c. exclusion from membership in this congregation.

Disciplinary actions b. and c. shall be delivered to the member in writing.

C14.04. Disciplinary action may be reconsidered and revoked by the Congregation Council upon receipt of a) evidence that injustice has been done or b) evidence of repentance and amendment.

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Chapter 15.

BYLAWS

C15.01. This congregation may adopt bylaws.  No bylaw may conflict with this constitution.

C15.02. Bylaws may be adopted or amended at any legally called meeting of the congregation with a quorum present by a majority vote of those members present and voting.

C15.03. Changes to the bylaws may be proposed by any voting member provided, however, that such additions or amendments be submitted in writing to the Congregation Council at least 60 days before a regular or special Congregation Meeting called for that purpose and that the Congregation Council notify the members of the proposal with its recommendations at least 30 days in advance of the Congregation Meeting.

Chapter 16.

AMENDMENTS

C16.01.  Amendments to this constitution may be proposed by at least five voting members of the congregation or by the Congregation Council. Proposals must be filed in writing with the Congregation Council 60 days before formal consideration by this congregation at its regular or special meeting called for that purpose. The Congregation Council shall notify the members of the proposal with their recommendations at least 30 days in advance of the meeting.

C16.02. A proposed amendment to this constitution shall:

a. be approved at a properly called meeting according to this constitution by a majority vote of those present and voting;

b. be ratified without change at the next annual meeting by a two-thirds majority vote of those present and voting; and

c. have the effective date included in the resolution and noted in the constitution.

Chapter 17.

CONTINUING RESOLUTIONS

C17.01. The Congregation Council may enact continuing resolutions which describe the function of the various committees or organizations of this congregation.

C17.02.Continuing resolutions shall be enacted or amended by a two-thirds vote of all voting members of the Congregation Council.

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BYLAWS

for

CHRIST THE SERVANT LUTHERAN CHURCH

CONWAY, SOUTH CAROLINA

Chapter 1.

CHARTER STATEMENT

We, the children of God, alive in Christ, come together as a family to form Christ the Servant Lutheran Church.

We gather in response to the Lord, who gave his life that we might live. Through his example, girded by the Holy Spirit, we vow to faithfully share His Good News in today’s world by witness in our service, love, and care for all who share his creation with us; by diligent spiritual growth and stewardship; and by regular study, prayer and worship. Being ever mindful that we have been called by God, we live by faith in the Son of Man, having heard the Gospel and believing it.

Chapter 2.

ANNUAL MEETING

B2.01.An Annual Meeting of this congregation shall be held to:

a. adopt an annual budget,

b. accept applicable reports,

c. nominate and elect congregation council members and

d. conduct and act on any other legitimate business.

B2.02.  The Annual Meeting shall be held the third Sunday in November or as close to that date as possible. The exact day, time and location of the meeting shall be determined by the Congregation Council.

B2.03. The date, time and location of the annual meeting shall be published in the church bulletin for two (2) consecutive Sundays, beginning at least 14 days prior to the meeting.

Chapter 3.

CONGREGATION COUNCIL

B3.01. The council shall consist of twelve (12) lay members of the congregation, each lay adult voting member to serve a two year term. The Nominating Committee may nominate a Youth representative, a confirmed member under 18 years of age, to be elected to the Congregation Council for a one year term. Lay council members shall be elected by majority vote from the nominees presented by the Nominating Committee and any nominations made from the floor at the annual meeting. All nominees must agree to having their name placed in nomination. Every effort shall be made to have at least two (2) candidates for each council vacancy.

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B3.02.  The Council shall conduct regularly scheduled meetings, normally monthly, on a date, time and place of its choosing. The meetings shall be duly advertised in the church bulletin.   The meeting shall be open to all members of the congregation.  Council may retire into executive session to discuss sensitive matters such as discipline, salary negotiations, pastoral termination and pending legal proceedings.  However, all actions must be taken during an open meeting.

B3.03. One half (1/2) of the members shall be elected at every Annual Meeting.

B3.04. The Duties of the officers of the Congregation and the Congregation Council are:

a. President: to preside over all meetings, maintaining order and decorum; to insure parliamentary procedure is followed; to execute official documents; and to cast the deciding vote on all motions where his/her vote would change the outcome should he/she so desire.

b. Vice-President: in the absence of the President or when the President relinquishes the chair, to assume the duties of the President.

c. Secretary: to maintain accurate minutes of all Congregational and Council Meetings, to be custodian of the Corporate Seal; to attest all official documents; and to add new Continuing Resolutions to the Constitution as they occur.

d. Treasurer:  to keep the books of account of the Congregation; to receive all funds from the Financial Secretary; to disburse funds on proper orders;and to report all financial transactions to the Council at its monthly meetings and to the Congregation at its Annual Meeting.

e. Financial Secretary: to receive and to keep record of all income from members of the Congregation and all other sources; to turn all income over to the Treasurer; and to report all income to the Council at its monthly meetings and to the Congregation at its Annual Meeting.

B3.05. Corporate surety shall be given by all financial officers of the congregation in amounts determined by the council. The premiums for surety shall be paid by the congregation.

Chapter 4.

MINISTRY TEAMS

B4.01. The mission and ministry of this congregation shall be fulfilled by ministry teams (committees) as follows:

a. Worship
b. Evangelism (Outreach)
c. Education
d. Social Ministry
e. Youth
f. Resource (Stewardship/Finance)
g. Property
h. Fellowship
i. Care/Prayer
j. Staff/Church Relations
k. Long Range Planning
l. Scholarship

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B4.02. The duties and functions of the ministry teams shall be as set forth in the Continuing Resolutions.

B4.03. Congregation Council shall appoint at least one of its members to each ministry team, who shall actively participate in team meetings and serve as liaison between the team and council. Committee reports shall only be made through the council member.

B4.04. At least two (2) voting members of the congregation, who are not members of the congregation council, shall be appointed by the council to each ministry team. A lay-member of the congregation shall not serve on more than four (4) ministry teams simultaneously.

B4.05.Only voting members and associate members shall be appointed to a ministry team.

Chapter 5.

MEMBERSHIP REMOVAL

B6.01. Congregation Council, by majority vote, may remove from the rolls of this congregation, any member who has not communed and/or made a contribution of record in one (1) calendar year.

B6.02. Before removing any member from the roll, the Pastor(s) and two (2) members of Congregation Council shall make a effort to contact and counsel the individual under consideration for removal.  They shall report the results of their efforts to the Congregation Council along with the recommended course of action.

B6.03. Those members who move out of the area shall be encouraged to join a congregation in their new community.

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Chapter 76.

CONGREGATION POLICY

B7.01. The Congregation of Christ the Servant Lutheran Church, in a resolution adopted November 22, 2009, declared that marriage, civil unions, or blessings of persons in same-gender relationships shall not be performed in the church’s buildings or on the church’s grounds by this congregations pastors or other person, nor shall they be authorized by this congregation. Further, this congregation shall not call a pastor or lay rostered leader who is, or intends to be, in a same-gendered relationship.

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CONTINUING RESOLUTIONS

FOR

CHRIST THE SERVANT LUTHERAN CHURCH

CONWAY, SOUTH CAROLINA

As provided for in Chapter 17 of the Constitution of Christ the Servant Lutheran Church, the duties and functions of the Congregation Committees and Standing Committees (to be known as Ministry Teams)…

Chapter 1.

CONGREGATION COMMITTEES

CR1.01. EXECUTIVE COMMITTEE- The duties of this committee are to coordinate duties of Congregational Council between Council meetings.

CR1.02. NOMINATING COMMITTEE- The duties of this committee are:

a. Contact and interview prospective candidates for

  1. Congregation Council

b. Select candidates from those interviewed.

c. Secure permission of candidates to have their names placed in nomination.

d. Present a written slate of nominees to the Congregation Council by the October Congregation Council meeting.

e. Present slate of nominees to the congregation at the Annual Meeting.

CR1.03.  AUDIT COMMITTEE- The duties of this committee are:

a. Conduct an annual audit of the financial records of the Financial Secretary and the Treasurer using generally accepted auditing practices and submit a written report to the Congregation Council.

b. Conduct an audit of the financial records of the Financial Secretary or the Treasurer when they relinquish their position to another person. The audit period shall be from the last annual audit through and including the last day they performed their official duties.

CR1.04.  CALL COMMITTEE- The duties of this committee are:

a. Contact the LCMC requesting assistance and advice in selecting a candidate.

b. Attend a worship service conducted by the prospective candidate(s) and record the service(s), if possible.

c. Interview the candidate(s).

d. Arrange for a meeting between the recommended candidate and the Congregation Council.

e. If possible, arrange a trial sermon at a Sunday Service of the congregation, provided that the recommended candidate, Congregation Council and Call Committee are in agreement as to the potential call.

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f. Prepare a letter of call for approval by the congregation.

g. Be extremely circumspect and careful to maintain confidentiality in carrying out all duties.

Chapter 2

MINISTRY TEAMS

CR2.01. WORSHIP- The responsibilities of this mission team are:

a. To work with the Pastor(s) in planning worship.

b. To educate the members of the congregation in the meaning and dynamics of worship.

c. To recruit and provide instruction for assisting minister, acolytes, crucifers, nursery attendants, altar guild, choirs, musicians, ushers greeters, and other worship leaders.

d. To maintain parish instruments and worship supplies.

e. To prepare budget requests for presentation to the congregation council.

CR2.02.  MEMBERSHIP – The responsibilities of this mission team are:

a. To work with Council and Director of Music, Care and Outreach to establish and achieve goals for membership retention and membership growth within the congregation.

b. To develop programs and methods to invite first time visitors to worship and other ministries of the church. Programs can include: advertising/marketing;

Bring-A-Friend/Pack-A-Pew Sunday; Sunday School Gospel hour (with the Praise Band); Sunday Sundae (BYOB, Bring your own Banana); etc..

c. Develop programs and methods to encourage visitors to return, including: deliver thank you gift for visiting; provide information to interest visitor with opportunities available; mail church newsletter for next two months after visit;

other ideas:

d. Develop information programs for members and visitors to make all aware of the opportunities available within the congregation to include worship, educational, and social items, including: develop brochures on available opportunities within the congregation; work on items for the monthly newsletter; sponsor events for the membership outside normal worship.

e. Develop a program to track attendance and work with the “MIA” membership to retain active membership

CR2.03. EDUCATION- The responsibilities of this mission team are:

a. To coordinate with the Pastor(s) in conducting and promoting the beliefs and heritage of the Christian and Lutheran Church.

b. To oversee the Church School program, catechetical instruction, including the Confirmation Subcommittee, Vacation Bible School, nursery and other special educational programs which the church offers

c. To encourage the use of devotional literature.

d. To promote a church library.

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To promote the study and teaching of the congregation in understanding the church’s position on social issues of the day.

f. To insure that educational resources are available and shall use only those materials which are consistent with the teachings of the LCMC. 

g. To prepare budget requests for presentation to the congregation council.

CR2.04 SOCIAL MINISTRY- The responsibilities of this mission team are:

a. To guide parish activities in areas of social concern.

b. To help develop and strengthen a congregational climate in which service to Christ through social ministry can happen.

c. To study needs within the congregation and the community and to lead the congregation in meeting those needs.

d. To promote and guide the development of social ministry projects.

e. To recommend appropriate social action to the congregation as a whole.

f. To act as a social conscience of the congregation.

g. To report to and inform the congregation of national and world-wide programs of social concern.

h. To prepare budget requests for presentation toYOUTH-

The responsibilities of this mission team are:

a. To provide leadership to the youth of this congregation.

b. To coordinate activities involving the youth, both on a congregational level and with other youth of the Church and with other Church’s and Associations.

c. To solicit support for the youth from adult members of the congregation

d. To insure that activities are done in Christian love and are consistent with the teachings of the LCMC.  

e. To prepare budget requests for presentation to the Congregation Council.

CR2.06. RESOURCE (Stewardship/ Finance)- The responsibilities of this mission team are:

a. To provide for the overall supervision and management of all the time, talent, and treasure resources of the congregation.

b. To stimulate the study of Christian principles related to Stewardship and provide an atmosphere where they can be applied on a daily basis.

c. Provide each member with a challenge and opportunity to use their talents, time and financial resources to further the ministry of the church.

d. To conduct an annual Every Member Response program and other events, encouraging proportionate giving of all resources.

e. To insure that only Biblical means of obtaining financial resources are used by the congregation.

f. To provide oversight and assistance to the Treasurer and Financial Secretary. g. To prepare a proposed annual budget for the consideration of the congregation council at a regular meeting in the Fall.

g. To make provision for the counting and deposit of all funds.

h. To review quarterly the records and performance of the Treasurer and Financial Secretary.

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i. To initiate, evaluate, and recommend to the congregation council all actions involving investments, insurance programs, and non-specified gifts to the congregation.

j. To prepare the annual budget, including consideration of Mission Team budget requests, for presentation to the congregation council, and ultimately, following congregation council approval, to the congregation for approval at the annual meeting.

CR2.07. PROPERTY- The responsibilities of this mission team are:

a. To insure the maintenance of the church property and equipment.

b. To arrange for the purchase or rental of church property and equipment.

c. To coordinate the regular cleaning and care of the property and provide the necessary equipment and supplies to do so.

d. To recommend rules and regulations concerning the use and repair of all church property and equipment.

e. To evaluate property needs.

f. To maintain an inventory of all property owned by the congregation.

g. To make recommendations concerning improvements to the facilities and equipment that may be beneficial to the congregation.

h. To prepare budget requests for presentation to the congregation council.

CR2.08. FELLOWSHIP- The responsibilities of this mission team are:

a. To coordinate the fellowship activities of the congregation.

b. To plan, supervise, and implement gatherings which will encourage fellowship among members.

c. To initiate and implement regular yearly events which will focus attention on the major aspects of the congregation’s work.

d. To coordinate, evaluate, and recommend to the congregation council activities to be held within the congregation’s facilities.

e. To maintain supplies to be used in fellowship activities.

f. To sponsor the fellowship period after worship on Sundays.

g. To prepare budget requests for presentation to the congregation council.

CR2.09.  CARE/PRAYER- The responsibilities of this mission team are:

a. To provide Christian care in times of crises.

b. To celebrate joys together.

c. To serve as prayer groups in time of need.

d. To show Christ’s love to one another.

e. To serve occasionally as a means of notifying the congregation of special events.

f. To prepare budget requests for presentation to the congregation council.

CR2.10. STAFF/Church RELATIONS-

The responsibilities of this mission team are:

a. To assist the Pastor(s) and staff in establishing priorities, in strengthening their emotional stability, and improving interpersonal skills.

b. To assist the Pastor(s) and staff in their professional growth.

c. To provide support for continuing education for improving and updating skills on a regular basis.

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d. To develop instruments and establish a program for regular evaluation of the Congregation’s ministry.

e. To work jointly with the Pastor(s) and staff to provide a more effective ministry to the congregation and community.

f. To perform the following specific functions:

1) Review with the Pastor(s) and staff at least once a year their performance of responsibilities

2) Review separately with the Pastor(s) and staff their services as they relate to the congregation’s goals and needs, as well as their personal needs and goals.

3) Meet separately with the Pastor(s) and staff annually, prior to the development of budget proposals, to consider their financial needs and those of their families, as well as business and professional expenses, and recommend to the Resource Mission Team the fairest compensation package possible. These meetings shall be held for this purpose only.

CR2.11. LONG RANGE PLANNING- The responsibilities of this mission team are:

a. To maintain and develop bi-annually a long-range five (5) year plan for development and growth of the congregation, set intermediate milestone goals at no more than twelve-month intervals.

b. Present the plan to the congregational council and congregation for consideration and action at the annual meeting.

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Also provided for in Chapter 17 of the Constitution are Continuing Resolutions describing statements of policy. These statements are enumerated below:

Chapter 4 3

POLICY STATEMENTS

CR4.01. No alcoholic beverages are to be consumed on the premises (excluding Communion wine).

CR4.02. Undesignated gifts over $100 are to be used as per Congregation Council decision.

CR4.03. Smoking is permitted only in designated areas (porch). Pastor may permit smoking in his study

CR4.04. Regarding weddings:  No charge for the use of building may be made to members. However, members must clean the building and set up for next usage after a wedding/reception. A donation will be assessed to non-members using the facility. An additional refundable $50 donation will be charged to non- members. The refundable donation will be refunded if the building is satisfactorily cleaned after use.

CR4.05.  It is the policy of the Congregation Council not to sponsor commercial, for profit, presentations to the congregation.

CR4.06.  If a Council Member has missed two consecutive council meetings without apparent reason that said member shall be contacted by a member of the Congregation Council executive committee.

CR4.07.  The Congregation Council welcomes individual members to bring concerns to council meetings., preferably in person.  If written communications expressing concerns are to be considered at a council meeting the originator of the communication must be identified.

CR4.08. Use of the Fellowship Hall will be governed by separate posted policy approved by Council.